Try RMail PRE-Crime Services – The Template tab is available in the Company and Personal settings. All users can access it.
Read more about the settings page in general here.
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This article describes every setting found in the Template tab:
- Allow template editing
- Allow rules editing
- Create static link for templates - RForms
- Send a confirmation email to validate first signer
- Send message/code to available Email or Mobile
- Re-verify each signer for static templates
- Allow template post-signing landing page
- Allow users to create rules
- Allow users to use rules
- Allow users to create message templates
- Allow users to create and use template groups
- Allow sharing of templates and rules
- Allow sharing of message templates
- Decline envelopes
Allow template editing
The Allow template editing setting provides the ability for the sender to make changes to already created templates.
- If Y (enabled) is selected, you will be able to make changes to already created templates.
- If N (disabled) is selected, already created templates will not be editable.
Learn how to create templates here. Learn how to edit templates here.
Allow rules editing
The Allow rules editing setting allows you to edit a rule after it has been created. Rules help users prepare a document or form as a reusable template where the fillable fields are static, but the added underlying document is dynamic.
- If Y (enabled) is selected, you will be able to make changes to already created rules.
- If N (disabled) is selected, already created rules will not be editable.
Learn how to create rules here. Learn how to edit rules here.
Create static link for templates - RForms
The Create static link for templates setting allows you to create RForms. A static link is a hyperlink which, when clicked on, will take the signer directly to the document signing interface.
- If Y (enabled) is selected, you will be able to create templates with a static link.
- If N (disabled) is selected, the option to create templates with a static link will not be available.
RSign allows you to create RForms to capture one or multiple signatures:
- Allow single signer: This option restricts the number of signers to one. While creating the RForm, you will not be able to add more than one role on the templates preparation page.
- Allow multiple signers: This option allows you to create an RForm that can capture signatures from one or more signers. Therefore, you can add more than one role on the templates preparation page.
Send a confirmation email to validate first signer
The Send a confirmation email to validate first signer setting allows the creator of an RForm or template with a static link to require the first signer to verify their email address before RSign sends an email inviting other signers to sign.
- If Y (enabled) is selected, an email will be sent to the first signer of the RForm for authentication purposes.
- If N (disabled) is selected, no verification email will be sent to the first signer.
Learn more about verifying the first signer here.
Send message/code to available Email or Mobile
This setting determines whether entering both email addresses and mobile numbers is mandatory when inviting signers to sign a document using an RForm. When enabled, if a mobile number is not provided, the message and access code are sent to the signer's email. Conversely, if no email is provided, the message and code are sent to the mobile number. When disabled, both email and mobile numbers of the signers must be entered for two-factor authentication to occur.
Re-verify each signer for static templates
The creator of an RForm or Templates with static links can require all signers to verify their email address before clicking on Submit after signing the document.
When the setting Re-verify each signer for static templates is enabled, an email is sent to the signers of the RForm (a template accessible for signature through a static URL) for authentication purposes.
- If Y (enabled) is selected, an email will be sent to all signers of the RForm for authentication purposes.
- If N (disabled) is selected, no verification email will be sent to the signers.
Learn more about verifying each signer for static templates here.
Allow template post-signing landing page
The Allow template post-signing landing page setting provides the ability to have a URL or web address added where the recipient is to be redirected to after completing a signature request.
This feature is also available when sending individual signature requests.
Note: This is a paid-only feature. If you would like to request this feature please contact your RPost Customer Success or Sales representative.
Allow users to create rules
The Allow users to create rules setting allows you to start creating rules. Rules help users prepare a document or form as a reusable template where the fillable fields are static, but the added underlying document is dynamic.
- If Y (enabled) is selected, you will be able to create and use already created rules.
- If N (disabled) is selected, the options to create and use rules will not be available.
Learn about rules in detail here.
Allow users to use rules
The Allow users to use rules setting allows you to send signature requests using an already created rule. Rules help users prepare a document or form as a reusable template where the fillable fields are static, but the added underlying document is dynamic.
- If Y (enabled) is selected, you will be able to select an existing rule when preparing a signature request.
- If N (disabled) is selected, the option to select an existing rule will not be available.
Learn about rules in detail here.
Allow users to create message templates
The Allow users to create message templates setting provides the ability to create standardized message templates to use when sending signature requests. It helps save time by pre-populating the subject and message body instead of filling them out manually.
- If Y (enabled) is selected, the Create message template button will appear in the Templates page.
- If N (disabled) is selected, there will be no option to create a message template.
Learn more about message templates here.
Allow users to create and use template groups
The Allow users to create and use template groups setting enables the template groups functionality. Template groups allow you to create a standardized group of templates that are to be sent as part of a single transaction.
- If Y (enabled) is selected, the Create template group button will appear in the Templates page.
- If N (disabled) is selected, there will be no option to create a template group.
Learn about template groups in detail here.
Allow sharing of templates and rules
The Allow sharing of templates and rules setting provides the option to share templates and rules with other employees within the same company. This adds efficiency and uniformity when templates and rules are created for commonly used documents and forms.
- If Y (enabled) is selected, the share icon will be visible in the templates page. Additionally, the sharing options, share master and allow copy, will become available.
- If N (disabled) is selected, no share icon will be visible.
- Share master: Allows sharing the original template with other users. They can make modifications before sending, but not save those changes.
- Allow copy: Let users create their own copy of the original template, modify it and save it as a personal template.
Learn how to share templates here.
Learn how to share rules here.
Allow sharing of message templates
Message templates allows you to create standard messages to include as the email subject and body when sending a document for signature. The Allow sharing of message templates setting allows you to share those message templates you create.
- If Y (enabled) is selected, the share icon will be visible in the templates page.
- If N (disabled) is selected, no share icon will be visible.
Learn about message templates in detail and how to share them here.
Decline envelopes
The Decline envelope settings allows you to customize the envelope declination reasons when recipients decide not to sign the received request. This setting can only be configured at company level by those users with customer administrator role.
It consists of three main elements:
- Title text: Customize the question the recipient will see when declining to sign.
- Controls: If radio buttons is selected, the recipient will be able to select only one declination option; if checkboxes is selected, the recipient will be able to select multiple declination options; if text field is selected, the recipient will be able to write the reasons why they are declining to sign.
- Responses: Customize the different options the recipient can select from. You can delete or add options as needed.
Learn about how to decline to sign here.